OLAM partner organizations can apply to receive up to $1,500 in subsidies per calendar year, and individual members can apply for up to $500 in subsidies per calendar year. Partners are eligible for all OLAM in Motion categories, while members are eligible for three of four categories. (Members are not eligible for the "capacity building" category.)

Applications for subsidies will be accepted on a rolling basis from January through November of each calendar year. Please note that the subsidy will be counted toward the year you actually receive the reimbursement, not the year in which you submit the application. (If you apply for a subsidy in November for a conference taking place early the next year, the subsidy will count towards the year the conference took place, and you will not be eligible for another reimbursement that year.)

For travel, OLAM in Motion subsidies are earmarked for economy class flights, economy train tickets and conference registration fees. Subsidies do not cover ground travel, cancellation fees, flight class upgrades, room or board, per diem for food, equipment, visas, vaccinations, travelers’ insurance, or any other expenses. For more information, please review OLAM in Motion’s FAQs.

All subsidies will be given in the form of reimbursements, and will not be paid up front prior to the opportunity. To receive reimbursements, partners and members must submit all necessary receipts within 30 days of the date you have spent the funds. Reimbursements will be made on proof of payment (vendor invoices, receipts, etc.) Please note that these funds may not be used to cover staff time of salaried staff. Receipts/invoices that are submitted must be made out to the partner organization/individual member requesting the reimbursement.

An OLAM partner or member may not re-allocate their OLAM in Motion subsidy to another OLAM partner organization or member.